[Virtual Event] Crossplane Community Day Europe

[Wendi-West]

Virtual Event Submission

Requirements

• Event Name: Crossplane Community Day Europe
• Link to the Event Website: https://events.linuxfoundation.org/crossplane-community-day-europe/
• Provide verification that you are an event organizer: My name is Wendi West (wwest@contractor.linuxfoundation.org) and I manage the Diversity + Inclusion event activities for KubeCon+CloudNativeCon and the scholarship program for CNCF events.

Speaker Demographics

• This event commits to Speaker Diversity and Inclusion.
  • Q Detail the process for measuring Speaker Demographics.
  • A Voluntary speaker demographic information is collected during the CFP process and upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender identity and Identification with an underrepresented group in technology (race, ethnicity, dis/ability, LGBTQIA, etc.) All submissions with 3–5 speakers are required to have at least one speaker that does not identify as a man and the speakers must not all be from the same company.
  • Q Provide the link for the page related to Speaker Demographics if available.
  • A https://events.linuxfoundation.org/crossplane-community-day-europe/program/cfp/

Attendee Demographics

• This event commits to Attendee Diversity and Inclusion.
  • Q Detail the process for measuring Attendee Demographics.
  • A Voluntary attendee demographic information is collected upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender Identity; Age; Identification with an underrepresented group in technology (race, ethnicity, dis/ability, LGBTQIA, etc.)
  • Q Provide the link for the page related to Attendee Demographics if available.
  • A https://events.linuxfoundation.org/crossplane-community-day-europe/register/

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted?
  • A Yes - the Code of Conduct is posted on the virtual event platform, as well as on our event website.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/crossplane-community-day-europe/attend/code-of-conduct/

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A Crossplane Community Day Europe offers two categories: Diversity and Need-based.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A The diversity scholarship program provides support to those from traditionally underrepresented and/or marginalized groups in the technology and/or open source communities (including, but not limited to: persons identifying as LGBTQIA, women, persons of color, and/or persons with dis/abilities) who may not otherwise have the opportunity to attend. The Need-based scholarship provides support for active community members who are not being assisted or sponsored by a company or organization, and are unable to attend for financial reasons.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://events.linuxfoundation.org/crossplane-community-day-europe/attend/scholarships/

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot]

Checklist for @germonprez

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

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Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[badging-bot]

Checklist for @Ruth-ikegah

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[germonprez]

Thanks for the submission @Wendi-West :)

A few questions regarding Speaker/Attendee Demographics:

1. I really liked your answer regarding speaker demographics. Are their going to be keynotes at the conference? If so, could you describe the process by which you ensure DEI in this process?

2. Will the demographic be reported publicly or used internally?

3. With respect to registration you mention underrepresented group in technology (race, ethnicity, dis/ability, LGBTQIA, etc but I do not see this in the registration from. I see:

Do you identify as a person of color?
What gender do you identify with?
How old are you?

Could you please align these? Either as updating the registration form (best) or modifying the issue.

4. Is there a process by which you will requesting feedback from attendees, either during the conference or with a post-survey, to better understand inclusivity from an attendee perspective?

I look forward to your responses and thanks again for participating in the CHAOSS DEI Event Badging Program!!

[Wendi-West]

@germonprez y'all are going to get sick of me ;)

1. Crossplane Community Day Europe is a co-located event with KubeCon+CloudNativeCon. The Crossplane event takes place the day before KubeCon. May 4 from 10am - 4pm CEST. There is only 1 Keynote (10 minutes - Diamond Sponsored and it is the sponsor CEO speaking) for Crossplane Community Day, and then it opens to Breakout Sessions and Lightning Talks.

2. CNCF publishes a transparency report following each KubeCon event that includes overall attendee and speaker demographic information. These conference transparency reports are published and can be viewed on the CNCF website: [https://www.cncf.io/reports/#conference-transparency-reports]The reports are also shared with the Marketing Committee to distribute and posted on Social Media. Prior to the full transparency report being completed, overall conference attendee and speaker demographic information is part of an infographic that is also shared with the Sponsors, Marketing Committee and on Social Media.

3. Page 3 of the registration form (after selecting registration pass type and providing contact information) includes additional questions (industry type, job level, etc.) and then dis/ability and demographic questions:

Do you have a dis/ability that we should be mindful of as we try to accommodate everyone for this event?
Sub question when answer is YES: Please provide additional details here:

Do you identify as a person of color?
Sub question when Yes is selected to question above: With which racial/ethnic background(s) do you identify? (check all that apply)

What gender do you identify with?

This question to be used ONLY if “Do you Identify as a person of color” and “How old are you?” are not used ”Aside from gender, if you identify with an underrepresented minority group in technology, please indicate that group below.(I.e. race/ethnicity, disability, LGBTQ, etc.):

How old are you?

4. On the Diversity + Inclusion page https://events.linuxfoundation.org/crossplane-community-day-europe/attend/diversity-inclusion/#contact-us of the event website we have a section to contact us with ideas "If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, General Manager of Events, at angela@linuxfoundation.org" Additionally, we have a D+I Slack Channel where attendees can provide feedback, and on the registration form if someone selected that they have a dis/ability we have a follow up question asking for details regarding the dis/ability that we should be mindful of as we try to accommodate everyone for this event. We run registration reports for the dis/ability question once a week to make note of any suggestions / comments / feedback.

Let me know if this helps to answer your questions or if I can provide any further information.

Thanks!
Wendi

[germonprez]

100% not sick of you :)

What you say makes sense and certainly addresses my first question. Thanks!

[Wendi-West]

@germonprez I accidentally hit comment before I was finished. Sorry about that. I've updated / completed the response.

[germonprez]

Got it. I wasn't clicking on the drop down boxes so I wasn't seeing the sub questions. Thanks for pointing that out.

I could not get the Aside from gender, if you identify with an underrepresented minority group in technology, please indicate that group below.(I.e. race/ethnicity, disability, LGBTQ, etc.) box to show up or I don't see it on the page. I'm using Firefox if that makes any difference. Sorry to be difficult on this one but now I'm interested :)

Awesome answer on the 'seeking feedback' part. How is the Slack Channel provided to folks? Is it shared at the event? I could see why you may not want to put it on the webpage.

[Wendi-West]

I inquired about the form and question, and found out that we used to have just the one broad stroke question "aside from gender, if you identify with an underrepresented group in technology..." listed on the form, but have replaced it with specific questions around Gender, Dis/Ability, Race and Age. As those were the areas that one question would cover, but we wanted to track it more intentionally. We use the "aside from gender..." question only if an event did not use the more detailed questions. Upon review of this, I realize that LGBTQ+ is not asked in those other 4 questions. If you have feedback regarding that, we would be very interested. If anyone is applying for a Diversity Scholarship, we do have a specific question "Which underrepresented and/or marginalized group(s) do you identify with?" And then list options: LGBTQIA, Person of Color, Person with a dis/ability, Woman, Other (please specify)

All Access registered attendees receive an invitation to the CNCF Slack and a list of channels specific to the event, including D+I. The list of channels are added to the KubeCon event website, and information on how to join, etc. as well as provided in an all-attendee pre-event email. Each co-located event, such as Crossplane will also have certain topic channels specific to their event, and attendees could post there and be re-directed to the D+I channel, and/or admins and volunteers monitoring the chats could assisted if necessary.

[germonprez]

Super helpful. Thanks @Wendi-West

For the first part, there is an excellent guide from https://github.com/drnikki/open-demographics/blob/master/SURVEY.md that suggests a series of categories that can be used in this regard.

*. Ability - Mental and/or physical
*. Age
*. Ethnicity
*. Gender
*. Race
*. Religion
*. Sexual Orientation
*. Socio-Economic Status/Class

With the detailed set of questions for each at: https://github.com/drnikki/open-demographics/tree/master/doc-source/questions

For the specific issue regarding LGBTQ+, the Sexual Orientation questions could be helpful in this regard. Perhaps it is possible to add a drop down question of Sexual Orientation and include all, or a subset, of the questions from the link provided. This could be LGB + Prefer Not to Specify + Other/Specify.

For the second part, this is fantastic!!

[Ruth-ikegah]

Ayyyyy! I'm late for the party! So much enlightening conversation went on here!

Hi, @Wendi-West Thanks for applying for a D/I badge for Crossplane Community Day :)

I have a question, so as not to repeat the same conversation on your other submissions, one of which I am reviewing. The same thing applies to demographics in that conference right?

[Nebrethar]

@germonprez @Ruth-ikegah

I'm here to confirm, have you finished your reviews? Thanks 😁