[Virtual Event] Berlin Buzzwords

[Max-Plain-Schwarz]

Virtual Event Submission

Requirements

• Event Name: Berlin Buzzwords
• Link to the Event Website: https://2021.berlinbuzzwords.de/
• Provide verification that you are an event organizer: You can send an email to info@berlinbuzzwords.de and I will respond. You can also find me (Max King) on the team page here https://2021.berlinbuzzwords.de/team

Speaker Demographics

• This event commits to Speaker Diversity and Inclusion.
  • Q Detail the process for measuring Speaker Demographics.
  • A Please follow the link to see the demographic survey we will be using for 2021. This will be sent to speakers before the event and to attendees after the event. https://crumpet.webo.family/index.php/apps/forms/SNXgQT6gT3yx5oQX
  • Q Provide the link for the page related to Speaker Demographics if available.
  • A This is the first year we are collecting this data, so we will display the data for Berlin Buzzwords 2021 after the event.

Attendee Demographics

• This event commits to Attendee Diversity and Inclusion.
  • Q Detail the process for measuring Attendee Demographics.
  • A Please follow the link to see the demographic survey we will be using for 2021. This will be sent to speakers before the event and to attendees after the event. https://crumpet.webo.family/index.php/apps/forms/SNXgQT6gT3yx5oQX
  • Q Provide the link for the page related to Attendee Demographics if available.
  • A This is the first year we are collecting this data, so we will display the data for Berlin Buzzwords 2021 after the event.

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted?
  • A The event is online, however attendees must read and agreed to abide by the code of conduct before purchasing a ticket. The CoC can also be found on the Berlin Buzzwords landing page.
  • Q Provide a link for the Event Code of Conduct.
  • A https://2021.berlinbuzzwords.de/code-conduct

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A One
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A Diversity Access Tickets are available to people from underrepresented groups within the FOSS community. This includes, but is not limited to: women, people of colour, LGBTQIA people, disabled people, and people facing economic or social hardships. We do not place any barriers to accessing these tickets, and access to these tickets is at the individual's digression.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://2021.berlinbuzzwords.de/diversity-and-inclusivity-berlin-buzzwords

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot]

Checklist for @germonprez

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

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Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[germonprez]

Thanks so much for the application @Max-Plain-Schwarz! We really appreciate it :)

I had two small questions/comments:

1. Why are you measuring attendee demographics after the event? I'm really just curious as to why you chose this order as I saw that speaker demographics are measured prior to the event.

2. Would it be possible to provide a link to diversity access tickets on the register page? Just a small comment. It may help with findability. https://2021.berlinbuzzwords.de/tickets

Thanks again!

[Max-Plain-Schwarz]

Thank for the feedback @germonprez. I'll work on putting the link to the diversity tickets on the main tickets page.

Regarding the demographic survey, the timing is something were experimenting with. With FOSS Backstage we sent out the survey after the event so we wouldn't overload attendees and speakers when they were registering and during on-boarding. We only got about a 15% response rate from that, so maybe sending the survey out with the registration confirmation would be a good idea. I'll look into including it with the registration confirmation for attendees, and the on-boarding email we send out to speakers.

[germonprez]

Great. Thanks @Max-Plain-Schwarz

I'd be really interested to learn how the timing of the survey impacts response rates. I see your point in not wanting to overwhelm people early. I really trust on your judgment.

[Nebrethar]

Hi there! Just some housekeeping here.

I'm reassigning one review due to inactivity.

[badging-bot]

Checklist for @Gemarodri

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[Gemarodri]

Hi @Max-Plain-Schwarz,
Thank you for the application!

I went through it and I have some small comments:

1. This is the first year you are collecting speakers' demographics data and you are collecting it after the event. So, you obviously cannot display it before the event. However, you can possibly add some information/link in the website to announce that speakers' demographics data is going to be displayed after the event. Maybe, a brief explanation of the importance of collecting and showing this speakers' demographics data would help to obtain more answers in the survey after the event.

2. I was wondering whether the information about who can get a diversity ticket is self-explanatory. It says: "This includes, but is not limited to: women, people of colour, LGBTQIA people, disabled people, and people facing economic or social hardships."
   However, what does it mean to be a "people of colour" or to "face economic or social hardships"? Maybe, just adding an information contact to ask in case of doubts would be enough, or just a note to clarify these aspects.

Thanks again for the application.

[Nebrethar]

Hello @Max-Plain-Schwarz 😁

Our traffic is currently low, so you can take your time. But let me know if you need more time / help to respond to the comments by @Gemarodri .