[Virtual Event] DPDK Summit APAC 2021

[RachelBraunLF]

Virtual Event Submission

Requirements

• Event Name: DPDK Summit APAC 2021
• Link to the Event Website: https://events.linuxfoundation.org/dpdk-summit-apac/
• Provide verification that you are an event organizer: Meeting & Event Planner at the Linux Foundation, working specifically on DPDK Summit APAC 2021.

Speaker Demographics

• This event commits to Speaker Diversity and Inclusion.
  • Q Detail the process for measuring Speaker Demographics.
  • A "Voluntary speaker demographic information is collected during the CFP process and upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender identity, identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQ, etc.), no all-man programs or panels"
  • Q Provide the link for the page related to Speaker Demographics if available.
  • A Link to the current CFP (now accepting proposals): https://www.surveymonkey.com/r/DPDK_APAC_CFP

Attendee Demographics

• This event commits to Attendee Diversity and Inclusion.
  • Q Detail the process for measuring Attendee Demographics.
  • A Voluntary attendee demographic information is collected upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender identity, Identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQ, etc.)
  • Q Provide the link for the page related to Attendee Demographics if available.
  • A Event registration is open and available to all: https://www.cvent.com/d/77qyd4/4W?ct=50221cf5-5496-4c34-9ec0-3b52b1bf1204

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted?
  • A Yes, the Code of Conduct is posted on the virtual event platform.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/dpdk-summit-apac/attend/code-of-conduct/

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A DPDK APAC is a free event - there are no barriers to entry, and all are encouraged to attend and participate.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A DPDK APAC is a free event - there are no barriers to entry, and all are encouraged to attend and participate.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A NA

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot]

Checklist for @Ruth-ikegah

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[badging-bot]

Checklist for @djmitche

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring speaker demographics.
• Displaying demographics - The Event displays speaker demographics.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and Inclusivity

• Measuring demographics - The Event has a process for measuring Attendee demographics.
• Displaying demographics - The Event displays attendee demographics.
• Attendee inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

[Nebrethar]

Hi @RachelBraunLF! Thank you for submitting an Event application to the CHAOSS D&I Badging Project.

Feel free to chat with the reviewers assigned to this issue. Also, this is also a fairly new program, so we are always open to suggestions for improvement!

You can @ me if you need anything. 😁

[RachelBraunLF]

Thanks @Nebrethar - we are excited to participate in the program, and look forward to the review!

[Ruth-ikegah]

Hi, @RachelBraunLF Thanks for submitting an application t the D/I badging project!

Before I go ahead with ticking the checklist, I would love to ask some a question and a suggestion

• As regards Attendee and Speaker demographics, what's the plan on sharing the demographic information publicly?
• Since the event is free, a note can be put up somewhere on the website or otherwise, that shows it is a free event strongly supporting registration from people across the globe, members from underrepresented groups to attend, hoping that those who would not be able to attend such events can easily do so.

[RachelBraunLF]

Hi @Ruth-ikegah - thanks for your questions!

• For the event, we will be putting together a post-event report that will include the collected demographic information, which could be shared publicly, however the committee that will need to approve this decision is already out for holiday break. I will be able to follow-up with you after the holiday season to share the decision that was made. Will that work?
• This is a great suggestion. We will plan to add the following language to the website: DPDK APAC Summit will take place virtually, allowing you to attend from anywhere in the world, and include opportunities to network with other attendees, attend sessions with live speaker Q&A, and much more.

[Ruth-ikegah]

Hi @Ruth-ikegah - thanks for your questions!

• For the event, we will be putting together a post-event report that will include the collected demographic information, which could be shared publicly, however, the committee that will need to approve this decision is already out for holiday break. I will be able to follow-up with you after the holiday season to share the decision that was made. Will that work?
• This is a great suggestion. We will plan to add the following language to the website: DPDK APAC Summit will take place virtually, allowing you to attend from anywhere in the world, and include opportunities to network with other attendees, attend sessions with live speaker Q&A, and much more.

Hi, @RachelBraunLF, thanks for the detailed response!

Yeah, this works as regards the decision for demographic info! I'd kindly wait for your feedback on this.

Secondly, another suggestion for tweaking the note for the website will be making a direct statement indicating DPDK Summit accepts diverse and inclusive participation.

Thanks!

[djmitche]

Hi there! Regarding the Code of Conduct, I see both https://events.linuxfoundation.org/dpdk-summit-apac/attend/code-of-conduct/ and, linked from https://events.linuxfoundation.org/dpdk-summit-apac/program/cfp/#code-of-conduct, https://events.linuxfoundation.org/agl-amm/attend/code-of-conduct/. Neither of those links to you for reporting. Perhaps some of those links need an update?

I also don't see a requirement to accept that CoC. I didn't click through the registration process since I don't have an LF account. If it's required as part of that process, that's great - just let me know.

I'm following the conversation above as well, and will check those items off as the updates are made.

[RachelBraunLF]

Hi @djmitche!
On the Code of Conduct page, if you scroll down to the "What to do if you witness or are subject to unacceptable behavior", it includes a link and email address to my manager, Emily Ruf. We direct all concerns related to CoC to event managers rather than individual event planners so that it may be escalated as quickly as possible, as appropriate.

In order to officially register for the event, registrants are required to accept the CoC, which as you indicated, is indeed part of the registration process.

@Ruth-ikegah - I am hopeful to have an update regarding publishing the post-event report on the website yet this week, and will ping back once I have confirmation.

[Ruth-ikegah]

Hi @djmitche!
On the Code of Conduct page, if you scroll down to the "What to do if you witness or are subject to unacceptable behavior", it includes a link and email address to my manager, Emily Ruf. We direct all concerns related to CoC to event managers rather than individual event planners so that it may be escalated as quickly as possible, as appropriate.

In order to officially register for the event, registrants are required to accept the CoC, which as you indicated, is indeed part of the registration process.

@Ruth-ikegah - I am hopeful to have an update regarding publishing the post-event report on the website yet this week, and will ping back once I have confirmation.

A happy and wonderful New year to you @RachelBraunLF :)
Sure that isfine, I will be expecting your response.

[djmitche]

Thanks for the update! So Emily Ruf is correct, but note the incorrect link from https://events.linuxfoundation.org/dpdk-summit-apac/program/cfp/#code-of-conduct to https://events.linuxfoundation.org/agl-amm/attend/code-of-conduct/ (that doesn't block badging though).