[In-Person Event] KubeCon+CloudNativeCon North America 2021

[Wendi-West]

In-Person Event Submission

Requirements

• Event Name: KubeCon+CloudNativeCon North America 2021
• Link to the Event Website: https://events.linuxfoundation.org/kubecon-cloudnativecon-north-america/
• Provide verification that you are an event organizer: Yes

Speaker Demographics

• This event commits to Speaker Diversity and Inclusion.
  • Q Detail the process for measuring Speaker Demographics.
  • A Voluntary speaker demographic information is collected during the CFP process and upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender identity and Identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQIA+, etc.) All submissions with 3–5 speakers are required to have at least one speaker that does not identify as a man and the speakers must not all be from the same company.
  • Q Provide an example of the Speaker Feedback page if available.
  • A https://tinyurl.com/j33pnfxb

Attendee Demographics

• This event commits to Attendee Diversity and Inclusion.
  • Q Detail the process for measuring Attendee Demographics.
  • A Voluntary attendee demographic information is collected upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender Identity; Age; Identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQIA+, etc.); and Details regarding a disability that we should be mindful of as we try to accommodate everyone for this event.
  • Q Provide an example of the Attendee Feedback page if available.
  • A https://events.linuxfoundation.org/kubecon-cloudnativecon-north-america/register/

Code of Conduct at Event

• This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted?
  • A Yes the Code of Conduct will be posted on-site at the LACC, on the virtual event platform, as well as on our event website.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/kubecon-cloudnativecon-north-america/attend/code-of-conduct/

Diversity Access Tickets

• This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A The scholarship program exists to support individuals who may not otherwise have the opportunity to attend in three categories: Diversity (in-person and virtual), Need-based (in-person and virtual), Student (virtual). Additionally, the virtual component of the event has a complimentary event pass type for the Keynotes + Solutions Showcase only, should anyone want an introduction to the event and not want to apply for a scholarship or participate in the full event experience.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A The diversity scholarship program provides support to those from traditionally underrepresented and/or marginalized groups in the technology and/or open source communities (including, but not limited to: persons identifying as LGBTQIA+, women, persons of color, and/or persons with disabilities) who may not otherwise have the opportunity to attend. The need-based scholarship provides support for active community members who are not being assisted or sponsored by a company or organization, and are unable to attend for financial reasons. The student scholarship is for students currently enrolled in high school, college / university, or a full / part-time coding course or bootcamp.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://events.linuxfoundation.org/kubecon-cloudnativecon-north-america/attend/scholarships/

Family Friendliness

• This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A Due to local COVID-19 restrictions, we unfortunately cannot offer child care services at this event. However, we are able to provide a list of local childcare providers.
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A We will be providing a private nursing room to aid in the comfort and accessibility for our nursing attendees. The room will be available all days of the event and will be located onsite.
  • Q Provide relevant links related to family friendliness at the Event.
  • A https://events.linuxfoundation.org/kubecon-cloudnativecon-north-america/attend/diversity-inclusion/#onsite-resources

[badging-bot]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[Nebrethar]

I'm glad to see you back @Wendi-West!!! And glad that the "new" application system is working as it should.

It may take a couple of days to get reviewers assigned to all events, but since you have applied some of these before, the inner processes should be fairly quick. Thanks again for applying en masse 🎉

[badging-bot]

Checklist for @germonprez

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technolgies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring Demographics - The Event has a process for measuring speaker demographics.
• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and inclusivity

• Measuring Demographics - The Event has a process for measuring Attendee demographics.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

>> Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[badging-bot]

Checklist for @Anita-ihuman

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• Event is about Open Source technologies and systems.
• Event information is publicly available on a website.
• The Event Code of Conduct is publicly available.
• The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• Measuring Demographics - The Event has a process for measuring speaker demographics.
• Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
  • Ask applicant about the process if the information is not openly available.

>> Attendee Demographics and inclusivity

• Measuring Demographics - The Event has a process for measuring Attendee demographics.
• Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• Findability - It is possible to find the Code of Conduct on the Event website.
• Clarity - Event Code of Conduct provides a definition of expected behaviour.
• Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• Availability - The event provides one or more Diversity Access Tickets.
• Ticket allocation - The Event has a process for allocating diversity access tickets.
• Findability - The information about Diversity Access Tickets is public.

>> Family Friendliness

• Availability - The Event provides one or more services/facilities for families.
• Findability - The information about the family-friendly services provided at the Event is easy to find on the website.

[Wendi-West]

Thank you for your help! I'm so glad that it all worked. And, I wasn't sure that you'd thank me for applying en masse..I was worried you'd see all the applications coming in and regret fixing that form ;) Yes, a lot of the events are similar (just North America vs. Europe from earlier this year). Happy to answer any additional questions or provide information, should be fairly similar for all events. KubeCon+CloudNativeCon has a few additional things that the others don't by way of scholarships, etc. Thanks! Wendi

…

On Tue, Sep 21, 2021 at 1:09 PM Matt Cantu Snell ***@***.***> wrote: I'm glad to see you back @Wendi-West <https://github.com/Wendi-West>!!! And glad that the "new" application system is working as it should. It may take a couple of days to get reviewers assigned to all events, but since you have applied some of these before, the inner processes should be fairly quick. Thanks again for applying en masse 🎉 — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub <#102 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/ANAIC5CGSWA2PZVZSS7CUPTUDDQ6HANCNFSM5EPAYIFQ> . Triage notifications on the go with GitHub Mobile for iOS <https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675> or Android <https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub>.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Anita-ihuman]

@Wendi-West I don't see information about D&I feedback from attendees and speakers. Is there is a follow-up survey to address this?

[germonprez]

Hi @Wendi-West. With respect to this description:

With respect to the registration form, this is the same as my question from a different application. I see questions regarding

• Race / Person of Color
• Disability
• Gender Identity

I don't see questions about sexual orientation as indicated in the description in this issue.

[Wendi-West]

Hello @germonprez and @Anita-ihuman

CNCF publishes a transparency report following each event that includes attendee and speaker demographic information. These conference transparency reports are published and can be viewed on the CNCF website. [https://www.cncf.io/reports/#conference-transparency-reports] Additionally, we post this on our D+I page of the event website to provide info from the last event: "Please view the transparency report for opt-in statistics from KubeCon + CloudNativeCon North America 2020 – Virtual." The reports are also shared with the Marketing Committee to distribute and posted on Social Media. Prior to the full transparency report being completed, attendee and speaker demographic information is part of an infographic that is also shared with the Sponsors, Marketing Committee and on Social Media.

On the Diversity + Inclusion page of the event website we have a section to contact us "If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, General Manager of Events, at angela@linuxfoundation.org" Additionally, we have a D+I Slack Channel where attendees can provide feedback, and on the registration form if someone selected that they have a disability we have a follow up question asking for details regarding the disability that we should be mindful of as we try to accommodate everyone for this event. We run registration reports for the disability question once a week to make note of any suggestions / comments / feedback.

I'm sorry, I think I added the question about sexual orientation in my description and you are correct, that is not part of the registration questions. However, if someone is applying for a Diversity scholarship, that question is on there.

Please let me know if you have any additional questions or concerns. Thank you again for your time and thorough review!!

[Nebrethar]

I'm really glad to see so much discussion here. I will go ahead and generate a preliminary badge. @germonprez @Anita-ihuman please mention here if there is more conversation to be had here.

In any case, @Wendi-West, you are always welcome to accept the result or hold for further deliberation.

[Nebrethar]

/result

[badging-bot]

Review percentage: 85

Number of reviewers: 2

[Wendi-West]

@Anita-ihuman We do send post event surveys. They just aren't specifically about inclusion, but rather the event overall. I'm asking for an example and if / when I receive, I can share with you. Additionally, I've mentioned to the team that we should look at the questions and add some about inclusivity. Do you have specific recommendations about what you like to see / have asked?