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Copy file name to clipboardExpand all lines: main.tex
+32-5Lines changed: 32 additions & 5 deletions
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@@ -110,7 +110,8 @@ \subsection{Eligibility}
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Individuals holding office must meet the University of Florida’s criteria for officers of student organizations.
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\subsection{Additional Eligibility Criteria}
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Individuals holding office must be considered active student members of the \clubfullname (having attended at least 3 GBMs that semester) as per at least two weeks prior to their election.
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% Remember to change article number for active membership if it changes.
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Individuals holding office must be considered active student members of the \clubfullname per Section XII, as of at least two weeks prior to their election.
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\subsection{Officer Positions and Duties}
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@@ -194,7 +195,8 @@ \subsection{Timeline and Dates of Election}
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Regular officer elections shall be held in each spring semester during March or April, with the exact date to be determined by the Executive Board. Notice to the general body must be given at least three weeks prior to the date of election, and there must be at least one meeting in the intervening period between the announcement of the election and the election itself. Special elections may be called by the executive board if an elected position has been vacated (through resignation or the removal process), and must be announced at least two weeks prior.
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\subsection{Eligibility}
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The officer must be an active member, as per the requirement that they have attended and signed in to at least 3 general body meetings (GBMs) that semester.
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% Remember to change the article number of the active student member article here if it changes.
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The officer must be an active member, per Article XII.
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\subsection{Nominations}
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Nominations from any active member shall be taken for each elected position in the following ways:
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\item On the floor of a meeting in the intervening period between the announcement of the election and the election itself
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\item By correspondence with the Secretary up to the day before the election meeting. The Secretary shall respond to such correspondence to indicate receipt of the nomination
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\item On the floor of the elections meeting, immediately preceding voting for the office in question
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\end{itemize}
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Before the election, the Secretary shall verify the active member status of all individuals who have been nominated to run for office.
@@ -253,18 +254,44 @@ \section{Dissolution of Organization}
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\subsection{Dissolution}
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In the event that this organization dissolves, all monies left in the account, after outstanding debts and claims have been paid, shall be donated to the University of Florida Association for Computing Machinery student organization.
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\section{Active Membership}
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A student enrolled at UF is considered an active student member if, in the past 2 semesters (including the current semester), they have:
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\begin{enumerate}
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\item Attended at least 3 events hosted or primarily funded by \clubname, or
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\item Attended at least 3 events hosted or primarily funded by an Eligible Partner Organization.
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\end{enumerate}
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The term ``primarily funded'' means that the club provided 51\% or more of the funds and/or supplies required to perform the event.
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\section{Eligible Partner Organization (EPO)}
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From time to time, the executive board may find certain student organizations to have similar goals to \clubname and may want for \clubname to work with them more closely than a regular student organization partnership. These ``Eligible Partner Organizations'' shall be designated by the executive board. All Eligible Partner Organizations (EPOs) must meet all of the following requirements:
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\begin{enumerate}
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\item The organization is a Registered Student Organization (RSO) at the University of Florida,
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\item The organization's primary mission is related to computer or information security, and
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\item The organization is an independent organization with no legal affiliation to the University of Florida or any of its entities.
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\end{enumerate}
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The list of Eligible Partner Organizations shall be published in a prominent location on the website of \clubname.
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\section{Amendments to Constitution}
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Student Engagement has established a process through which constitutions may be amended, reviewed, and approved. Student organizations wishing to amend their constitutions must utilize their constitution on file listed on GatorConnect to make amendments and submit those changes to Student Engagement.
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\subsection{Proposal Procedure}
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Amendments may be proposed by the Constitution Committee to the general body, after the Committee and the Executive Board have approved them. Additionally, any active student member may submit proposed amendments to the general body subject to any procedures outlined in bylaws.
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Amendments shall be proposed by one of the following mechanisms:
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\begin{enumerate}
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\item Unanimous agreement of a Constitutional Committee composed of at least 1 \clubname board member and at least 2 active student members, or
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\item Unanimous agreement of a Constitutional Committee composed of at least 1 board member of an Eligible Partner Organization and at least 3 active student members, or
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\item Unanimous agreement of a Constitutional Committee composed of at least 5 active student members.
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\end{enumerate}
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Proposed amendments shall be submitted to the general body for ratification subject to any procedures outlined in bylaws. Amendments must be ratified to take effect. The Constitutional Committee shall assess the effect the amendment will have on the budget of \clubname. Amendments proposed by a Constitutional Committee without a \clubname board member must include a statement of the anticipated effect on the budget of \clubname.
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\subsection{Ratification Procedure}
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Amendments shall be ratified by a two-thirds vote of active student members present at the meeting. Amendment votes must be announced at least one week prior.
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All amended constitutions must be submitted directly to the Department of Student Activities and Involvement for review and approval.
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\section{Meetings}
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\subsection{General Meetings}
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The general membership of the organization shall meet at least once per month during the fall and spring semesters, and at least once during the summer semester.
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The executive board of the organization shall meet at least once per month during the fall and spring semesters, and at least once during the summer semester. Officer meetings are open to all active student members.
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\subsection{Calling Meetings}
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The President is responsible for calling all general and officer meetings. In the absence of the President, the Vice President has the authority to call a meeting. The Director of Communications is responsible for making a good faith effort to inform all members of any meeting. Such notification must be issued at least 72 hours prior to any meeting.
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The President is responsible for calling all general and officer meetings. In the absence of the President, the Vice President has the authority to call a meeting. The Secretary is responsible for making a good faith effort to inform all members of any meeting. Such notification must be issued at least 72 hours prior to any meeting.
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